Accounting for Amazon sellers, matched to every settlement.
Accounting for Amazon sellers, settlement by settlement: we break every settlement into sales, refunds, FBA fees and reserve movements, match it to the deposit in your bank, and close your books each month. You see what Amazon actually paid you, and why. For sellers doing $50k to $1M a year, with plans from $249/month and a named bookkeeper on your account.
Free books review · read-only bank access · written quote before you commit
Settlement reconciliation: Amazon, September
| Gross product sales | 39,656.50 |
|---|---|
| Refunds | (1,236.50) |
| Net sales | 38,420.00 |
| Referral fees | (4,610.20) |
| FBA fulfillment fees | (2,371.85) |
| FBA storage fees | (221.35) |
| Reserve change | (412.75) |
| Expected payout | 30,803.85 |
| Received in bank | 30,803.85 ✓ |
| Difference | 0.00 · ✓ Reconciled |
Also matched Sep
- Refunds to original orders ✓
- Fees split by type ✓
- Reserve held and released ✓
- Inbound stock to inventory ✓
Every Amazon settlement tied to the bank before close
ILLUSTRATIVE RECONCILIATION — DEMO STORE, NOT A CLIENT
Amazon sellers whose deposits never match Seller Central.
FBA or FBM, private label, wholesale or arbitrage, doing $50k to $1M a year. You want books that agree with Seller Central and show what each fee is costing you.
Your Amazon deposit isn't your sales.
Amazon pays out net, after fees, refunds and reserves have been taken. Book the deposit as revenue and every line of your P&L is wrong. We take each settlement apart.
One settlement, dozens of line types
Sales, refunds, referral fees, FBA fees and reimbursements arrive in one deposit. We post each to its own account, so you can see what every fee costs you.
Read the answer →Reserves move money between months
Cash held back in one settlement shows up in a later one. We track the reserve, so your deposits tie to the month's sales.
Read the answer →Stock sits in Amazon's warehouses
Inventory you send to FBA is still yours. We keep it on the balance sheet until it sells, so profit doesn't swing with every inbound shipment.
Read the answer →Landed cost decides your real margin
Freight, duty and prep to reach the fulfillment center belong in each unit's cost. We build them in, so your Amazon margin is the real one.
Read the answer →COGS has to follow units sold
We tie cost per unit to the units that actually sold, so your gross margin on Amazon stops being an estimate.
Read the answer →What our accounting services for Amazon sellers include.
Every settlement reconciled, fees broken out by type, and closed books, so you can see which fees are eating your margin.
- Profit & loss, with Amazon fees by type MONTHLY
- Balance sheet, with inventory at FBA MONTHLY
- Cash-flow statement (Growth and Scale) MONTHLY
- Settlement & reserve reconciliation MONTHLY
- A short written summary of what changed MONTHLY
- Year-end package for your tax preparer ANNUAL
Books closed by day 15 of the following month.
Profit & Loss — September
| Amazon sales | 38,420.00 |
|---|---|
| Shopify sales | 21,760.00 |
| eBay sales | 4,310.00 |
| Net sales | 64,490.00 |
| Cost of goods sold | (23,190.40) |
| Marketplace fees | (9,874.15) |
| Gross profit | 31,425.45 |
SAMPLE · ILLUSTRATIVE FIGURES · NOT A CLIENT
Amazon accounting, priced up front.
Your plan follows your monthly orders and the channels you sell on. Every price is on our pricing page, and your free books review ends with a written quote before you commit.
| Plan | Orders a month | Price |
|---|---|---|
| Starter | Up to 300 | $249/mo |
| Growth | Up to 1,500 | $449/mo |
| Scale | 1,501+ | $799/mo |
Catch-up bookkeeping
Settlements unreconciled for months? We bring each month current first, at one published rate per month behind. See catch-up →
Four steps to books you can trust.
Free books review
You send the access invitations. We look at where your books stand.
Quote in writing
Your plan and price, before you commit to anything.
Catch-up
Missing months brought current and reconciled.
Monthly close
Books closed every month, reports in your inbox.
[[FILL]]
[[FILL: name]]
E-commerce bookkeeper · [[FILL: credential, exactly as held]]. One named bookkeeper reconciles your Amazon account every month and learns your SKUs, your fees and your reserve pattern. A second reviewer checks each close before it reaches you.
Seller Central in, finished books out.
We work from your Seller Central reports with read-only access, and your books stay in your own QuickBooks Online or Xero account.
WORKS WITH
Product names belong to their owners.
Your tax preparer gets clean books, every year.
At tax time your preparer gets Amazon books already tied to Seller Central, stock at FBA included, so they start from reconciled numbers.
- Year-end P&L and balance sheet ✓
- 1099-K tied out to your Amazon sales ✓
- Inventory and COGS schedule, including stock at FBA ✓
Questions Amazon sellers ask before they hire help.
Why doesn't my 1099-K match what I actually made?
Why the gross figure is higher than your deposits, and how to tie it out.
Read the answer → AnswerWhat is landed cost, and how do I work it out?
Freight, duty and prep, built into the cost of each unit.
Read the answer → AnswerIs inventory an asset or an expense?
Where stock at FBA belongs on your books, and why it matters.
Read the answer →Behind on your books? See catch-up bookkeeping →Get a free books review →
Amazon seller accounting questions
Do you understand Amazon settlements, reserves and FBA fees?
Yes. That is the core of the work. We split every settlement into sales, refunds, each fee type and reserve movements, post each to its own account, and match the net amount to your bank before the month is closed. The sample at the top of this page shows the layout.
Do I need an Amazon FBA CPA?
You need two kinds of help, and they work together. Bookkeeping is what we do: settlements reconciled, inventory and COGS kept current, books closed every month. Your tax preparer, often a CPA or enrolled agent, prepares and files your return, and a CPA, enrolled agent or attorney can represent you with the IRS. We hand them finished books, so their work starts from numbers that already tie to Seller Central.
How much does accounting for an Amazon business cost?
Plans start at $249/month for up to 300 orders a month on one or two channels; more orders or channels move you to Growth or Scale. Inventory and COGS for FBA stock is included from Growth, or $99 a month on Starter. Settlement months that need catching up are $149 each, and your quote confirms the total in writing after your free books review.
Will you need my Seller Central password?
No. We send read-only invitations and you approve each one; we never ask for a password. Read-only means we can see your reports and transactions, but we can't move your money.
I also sell on Shopify or eBay. Can you handle that too?
Yes. Amazon, Shopify, eBay, Etsy, Walmart and TikTok Shop all go into one set of books, with a profit and loss by channel each month, so you can compare Amazon's margin with your other channels.
My Amazon settlements haven't been reconciled for months. Can I still start?
Yes. We rebuild each missing month from your settlement reports, oldest first, and match every settlement to your bank, at $149 per month behind. Your free books review counts the months; your written quote states the total before work starts, and your monthly plan picks up after.
See where your books stand — free.
Get a written review of every channel: what's reconciled, what's missing, and the exact price to fix it. No card, no commitment.
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