Bookkeeping for eBay sellers, every payout reconciled.
Bookkeeping for eBay sellers, payout by payout: we match every eBay payout to the sales, fees, promoted listings and shipping labels behind it, keep your item costs current, and close your books each month. You see what each sale really made. For resellers and stores doing $50k to $1M a year, with plans from $249/month (item costs and COGS included from Growth) and a named bookkeeper on your books.
Free books review · read-only bank access · written quote before you commit
Payout reconciliation: eBay, September
| Gross item sales | 4,452.40 |
|---|---|
| Refunds | (142.40) |
| Net sales | 4,310.00 |
| Final value fees | (612.85) |
| Promoted listings fees | (168.30) |
| Other eBay fees | (43.40) |
| Shipping labels | (186.20) |
| Expected payout | 3,299.25 |
| Received in bank | 3,299.25 ✓ |
| Difference | 0.00 · ✓ Reconciled |
Also matched Sep
- Fees by type ✓
- Refunds to orders ✓
- Labels to shipments ✓
- Posted to the ledger ✓
Every eBay payout matched before the month is closed
ILLUSTRATIVE RECONCILIATION — DEMO STORE, NOT A CLIENT
eBay sellers and resellers ready to move off the spreadsheet.
Resellers, collectors and retail stores doing $50k to $1M a year. You know your sourcing; you want books that show what it earns.
Your eBay payout isn't your sales.
Under eBay's managed payments, fees, refunds and labels come out before the money reaches your bank. Books that record only the deposit miss all of it.
Several fees in one payout
Final value fees, promoted listings and labels are netted together, so one deposit hides a dozen expense lines. We split every one out.
Read the answer →One-of-a-kind items have no set cost
A reseller's stock rarely has a set cost per unit. We match what you paid to what sold, so each sale shows a true margin.
Read the answer →Lots and bundles get split wrong
A box of fifty items bought for one price has to be spread across what sells. We spread it, so margin doesn't swing month to month.
Read the answer →Stock bought is booked as spent
A weekend of sourcing lands as one big expense while most of it is still on the shelf. We hold it as inventory until it sells.
Read the answer →Unmatched payouts pile up
Every unmatched payout makes the next month harder to close. A fixed monthly close keeps you current.
Read the answer →What bookkeeping for eBay sellers includes.
Finished books with eBay as its own channel, so you can see what your sourcing actually earns.
- Profit & loss by channel MONTHLY
- Balance sheet MONTHLY
- Cash-flow statement (Growth and Scale) MONTHLY
- eBay payout & fee reconciliation MONTHLY
- A short written summary of what changed MONTHLY
- Year-end package for your tax preparer ANNUAL
Books closed by day 15 of the following month.
Profit & Loss — September
| Amazon sales | 38,420.00 |
|---|---|
| Shopify sales | 21,760.00 |
| eBay sales | 4,310.00 |
| Net sales | 64,490.00 |
| Cost of goods sold | (23,190.40) |
| Marketplace fees | (9,874.15) |
| Gross profit | 31,425.45 |
SAMPLE · ILLUSTRATIVE FIGURES · NOT A CLIENT
eBay bookkeeping, priced up front.
Your plan follows your monthly orders and the channels you sell on. Every price is on our pricing page, and your free books review ends with a written quote before you commit.
| Plan | Orders a month | Price |
|---|---|---|
| Starter | Up to 300 | $249/mo |
| Growth | Up to 1,500 | $449/mo |
| Scale | 1,501+ | $799/mo |
Catch-up bookkeeping
Months of eBay payouts never matched? We bring them current first, at one published rate per month behind. See catch-up →
Four steps to books you can trust.
Free books review
You send the access invitations. We look at where your books stand.
Quote in writing
Your plan and price, before you commit to anything.
Catch-up
Missing months brought current and reconciled.
Monthly close
Books closed every month, reports in your inbox.
[[FILL]]
[[FILL: name]]
E-commerce bookkeeper · [[FILL: credential, exactly as held]]. One named bookkeeper keeps your eBay books every month and learns how you source, so lots and one-offs are costed the same way each time. A second reviewer checks every close before it reaches you.
Your books, in software you own.
We keep your books in your own QuickBooks Online or Xero account, with A2X or Link My Books bringing in each eBay payout broken into sales, fees and refunds.
WORKS WITH
Product names belong to their owners.
Your tax preparer gets clean books, every year.
At tax time your preparer gets eBay books with your 1099-K already tied out to your sales, ready to work from.
- Year-end P&L and balance sheet ✓
- 1099-K tied out to your eBay sales ✓
- Inventory and COGS schedule ✓
Questions eBay sellers ask about their books.
Why doesn't my 1099-K match what I actually made?
Why the reported figure runs higher than your payouts.
Read the answer → AnswerHow do I work out COGS for an online store?
The formula, with a reseller's numbers.
Read the answer → AnswerIs inventory an asset or an expense?
Where unsold stock belongs in your books.
Read the answer →Behind on your books? See catch-up bookkeeping →Get a free books review →
eBay seller bookkeeping questions
How much does bookkeeping for an eBay seller cost?
Plans start at $249/month and follow your monthly orders and channels, so an eBay-only seller and an eBay-plus-Shopify seller can land on different plans. Unmatched months are caught up at $149 each. Your figure arrives in writing after your free books review, before you commit.
Do you understand eBay fees and managed payments payouts?
Yes. Each month we break every eBay payout into sales, refunds, each type of fee and shipping labels, match it to the deposit in your bank, and post it to your ledger. The sample at the top of this page shows the layout.
I buy in lots and sell item by item. Can you work out my cost per item?
Yes. We spread the price of a lot across the items in it and match the cost to each item as it sells, working from your sourcing records. Your free books review looks at how you track purchases today, and your quote sets out how we'll handle it.
What accounting software should an eBay seller use?
We keep your books in your own QuickBooks Online or Xero account, with A2X or Link My Books bringing in your eBay payouts. If you already use one of these, we work in your setup.
I sell on eBay and Shopify (or Amazon). Is that one plan?
Yes. Every channel goes into one set of books, with a profit and loss that shows each channel on its own line.
My eBay payouts haven't been matched for months. Can I still start?
Yes. We match each missing month's eBay payouts to your bank, oldest first, at $149 per month behind, then start your monthly plan. Your free books review counts the months, and your quote states the total before work begins.
See where your books stand — free.
Get a written review of every channel: what's reconciled, what's missing, and the exact price to fix it. No card, no commitment.
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