Accounts payable services for online sellers: suppliers paid on time, without the chasing.
Accounts payable services for online sellers put every supplier bill on a list before it's due. We enter each bill, match it to its purchase order and build freight and duty into your landed cost. Each week you get a clear list of what's due, and you approve and pay every bill yourself, from $149 a month.
Written quote · no commitment · you approve every payment
Supplier bills: September
| Open at Aug 31 | 8,400.00 |
|---|---|
| Supplier invoice, PO 1042 | 21,400.00 |
| Freight forwarder | 2,140.40 |
| Customs broker & duty | 1,350.00 |
| Inventory bills | 24,890.40 |
| 3PL & warehouse | 1,215.00 |
| Packaging & supplies | 642.60 |
| Total bills entered | 26,748.00 |
| Paid in September | (25,498.00) |
| Open at Sep 30 | 9,650.00 ✓ |
| Difference to supplier statements | 0.00 · ✓ Reconciled |
Also matched Sep
- Bills to purchase orders ✓
- Stock received to bills ✓
- Freight and duty to landed cost ✓
- Posted to the ledger ✓
A payment list each week; you release every payment
ILLUSTRATIVE PAYABLES — DEMO STORE, NOT A CLIENT
You have suppliers, forwarders and a warehouse to pay.
You sell $50k to $1M a year online, bills arrive from all sides, and you want each one entered, matched and on a list you approve.
One shipment, several bills.
A single stock order brings a supplier invoice, a deposit, a freight bill and a customs bill, often months apart.
Landed cost arrives on separate bills
Supplier, forwarder and customs broker each bill separately. Matched to the same order, they become one accurate unit cost.
Read the answer →Deposits are paid before stock ships
A deposit on a purchase order is stock you've paid for, not an expense, so it's tracked against the order until the goods arrive.
Read the answer →Bills fall due between payouts
Suppliers want paying on their terms; marketplaces pay on theirs. A weekly list of what's due keeps stock and cash in step.
See cash-flow forecasting →Contractor payments need a year-end record
Freelancers and agencies paid through the year are tracked by payee, ready for January.
See 1099 filing →Unentered bills hide the real month
A bill sitting in an inbox leaves your P&L and balance sheet short, and a supplier waiting.
Read the answer →What our accounts payable services include.
Every bill entered, matched and scheduled each week. You stay in control of every payment.
- Supplier bills entered and coded WEEKLY
- Bills matched to purchase orders and stock received WEEKLY
- Payment list of bills due, for your approval WEEKLY
- Freight and duty allocated to landed cost MONTHLY
- Supplier statements reconciled MONTHLY
- Aged payables report MONTHLY
Payables closed with your books by day 15 of the following month.
Profit & Loss — September
| Amazon sales | 38,420.00 |
|---|---|
| Shopify sales | 21,760.00 |
| eBay sales | 4,310.00 |
| Net sales | 64,490.00 |
| Cost of goods sold | (23,190.40) |
| Marketplace fees | (9,874.15) |
| Gross profit | 31,425.45 |
SAMPLE · ILLUSTRATIVE FIGURES · NOT A CLIENT
Accounts payable, one monthly price.
Accounts payable is $149 a month for up to 50 bills. Start with a free books review, and your price is confirmed in writing before you commit.
| Service | Billed | Price |
|---|---|---|
| Accounts payable & supplier bills | /month | $149 |
| Inventory & COGS accounting | /month | $99 |
| Cash-flow & inventory planning | /month | $299 |
Catch-up bookkeeping
A backlog of unentered bills? We bring missing months current first, priced per month behind. See catch-up →
Four steps to books you can trust.
Free books review
You send the access invitations. We look at where your books stand.
Quote in writing
Your plan and price, before you commit to anything.
Catch-up
Missing months brought current and reconciled.
Monthly close
Books closed every month, reports in your inbox.
[[FILL]]
[[FILL: name]]
E-commerce bookkeeper · [[FILL: credential, exactly as held]]. One named person enters and matches your bills every week and sends you the list of what's due. Every close is reviewed before it reaches you.
We work in the tools you already use.
Bills and payables stay in your own QuickBooks Online or Xero account.
WORKS WITH
Product names belong to their owners.
Your tax preparer gets clean books, every year.
At year-end your tax preparer gets payables that tie to your suppliers' own statements.
- Aged payables at year-end ✓
- Payments by payee for the year ✓
- Inventory purchases with freight and duty ✓
Questions sellers ask about bills, stock and cost.
What is landed cost, and how do I work it out?
Freight, duty and fees, built into the cost of each unit.
Read the answer → AnswerIs inventory an asset or an expense?
Where stock you've paid for belongs on your books.
Read the answer → AnswerMonths behind on your books?
What happens, and how missing months get rebuilt.
Read the answer → AnswerHow much does a bookkeeper cost for an online store?
What sets the price, and what's included.
Read the answer →Behind on your books? See catch-up bookkeeping →Get a free books review →
Accounts payable questions
How much do accounts payable services cost?
$149 a month for up to 50 bills, the same figure as on our pricing page. Your scope is confirmed in writing after your free books review.
Do you pay my suppliers?
You approve and pay every bill. Each week we send a list of what's due, matched and checked, and you release the payments. [[FILL: confirm whether we schedule approved payments in the client's bill-pay tool, and which tools]]
How do bills reach you?
[[FILL: how supplier bills reach us — forwarding address, capture tool, or the client forwards them]]
Can you match bills to purchase orders?
Yes. Each bill is matched to its purchase order and to the stock received, so you pay for what arrived and your landed cost is built from the same documents.
I have a backlog of bills. Can I still start?
Yes. We enter and match the backlog first, priced per month behind, then move you onto weekly payables.
See where your books stand — free.
Get a written review of every channel: what's reconciled, what's missing, and the exact price to fix it. No card, no commitment.
Get my free books review